![]() ![]() In the folder pane of your email, find and expand your Online Archive folder. If you have a Microsoft 365 account and your IT or Microsoft 365 admin has enabled the archive mailbox for you, your Online Archive folder will appear in your Outlook folder pane. ![]() How to Access the Online Archive in new Outlook for Mac For more information, see Retention and archive policies in Outlook Web App. Although admins set these policies for the entire organization, you can override the policies to suit your needs. The other day, however, I got both my copy AND the normal copy in Sent. Retention policies control how long your messages will be saved. To solve the problem Ive been sending a copy of the email to myself, which I have then moved to the Sent folder. Archive policies control how long messages are left in an email folder before they're moved to an archive. Your IT or Microsoft 365 administrator sets your archive and retention policies. There is a bug in SpamSieve 2.6 such that manually marked spam messages remain in the inbox regardless of the setting in Thunderbird. To reduce the size and improve the performance of your primary mailbox, you can set Archive Policies that automatically move email items from your primary mailbox to your archive mailbox. Thunderbird has settings, described a bit here, to control whether incoming spam messages and manually marked spam messages are moved to the Junk folder. If this is a simplistic and non-varying sender, I use either rules on the Mac for that, or rules running on the mail server. Spammers routinely vary the sender string, which means simplistic blocks and rules will fail. Important: In order for your online archive mailbox to work with the new Outlook for Mac, your mailbox should be on a Microsoft365 server.įor easy online access, you can simply drag and drop messages from your primary mailbox into your archive. View the message raw source, and see if the sender string varies from message to message. ![]()
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